TakeNow Accounts — User Training Guide
This guide is for store admins and team members who manage the financial ledger, capital tracking, and profit-share bonuses.
1. Who can use this app?
- Sign in with your TakeNow Store admin email and password.
- Only Super Admin and Admin roles can log in.
- Share the Team Report page (
/reports) with employees for transparency on bonus math.
2. App overview — five pages
| Page | Purpose |
|---|---|
| Dashboard | Monthly P&L cards + 6-month chart. Sync from Store button. |
| Master Ledger | Operating transactions only: Income, COGS, OpEx, Salary |
| Capital | Lifetime investment, stock, draws — chart + monthly table |
| Owner Report | Shareholders: lifetime P&L, green/red progress, monthly net profit |
| Payroll | Employee salaries + equal 25% bonus pool with full math |
| Team Report | Employee-facing transparency: P&L + bonus breakdown (share this page) |
Public guide: /guide (no login required)
The month selector in the header (◀ August 2026 ▶) applies to Dashboard, Ledger, Capital, Payroll, and Team Report.
All amounts are BDT (৳). Months use Asia/Dhaka time.
3. Transaction types
Operating types (Master Ledger + P&L)
| Type | Label | What it is | Examples |
|---|---|---|---|
| INCOME | Income | Revenue from sales | Store sync, manual sales adjustments |
| COGS | COGS | Cost of goods sold — cost of units actually sold | Synced product cost, packaging on shipped orders |
| OPEX | OpEx | Running costs | Meta/TikTok ads, rent, subscriptions, courier fees |
| SALARY | Salary | Payroll expenses | Monthly salary batch |
Capital types (Capital page only — no P&L impact)
| Type | Label | What it is | Examples |
|---|---|---|---|
| INVESTMENT_IN | Investment In | Money investors/founders put into the business | ৳200,000 investor injection |
| STOCK_PURCHASE | Stock Purchase | Cash spent buying inventory (not expense until sold) | ৳50,000 bulk stock order |
| OWNER_DRAW | Owner Draw | Cash taken out by owners | Founder monthly withdrawal |
Important: Capital is tracked separately and rolls over time. There is no “recover investment before bonus” gate — employee bonus uses operating profit + loss carryforward only.
4. COGS — cost of goods sold (not everything you buy)
COGS = Cost of Goods Sold = what your sold products cost you.
| Do | Don't |
|---|---|
| Enter COGS for units sold this month | Enter COGS for all stock you purchased |
| Sync from store (auto-calculates sold COGS) | Put unsold warehouse stock in COGS |
| One monthly COGS total is fine | Use COGS for ads or rent |
Example: Buy 100 units for ৳50,000 → record Stock Purchase ৳50,000 on Capital. Sell 30 units (cost ৳15,000) → COGS ৳15,000 on Master Ledger (or sync from store).
Office decoration (৳80,000)? → OpEx on Master Ledger (real expense). If paid from investor money, still OpEx for P&L; the investor cash was recorded as Investment In on Capital.
5. Capital page — tracking investor money
Example: ৳200,000 investor injection
| Step | Page | Type | Amount | Category |
|---|---|---|---|---|
| 1 | Capital | Investment In | ৳200,000 | Investor A |
| 2 | Capital | Stock Purchase | ৳50,000 | Initial inventory |
| 3 | Master Ledger | OpEx | ৳80,000 | Office decoration |
| 4 | Capital | Owner Draw | ৳20,000 | Founder withdrawal |
Summary cards on Capital page
| Card | Meaning |
|---|---|
| Total investment in | All investor/founder capital received |
| Total stock purchases | Inventory bought (tracked here until sold) |
| Total owner draw | Cash taken out |
| Net capital balance | Investment In − Owner Draw (rolling) |
Stock purchases are shown separately — they represent where capital went, not monthly profit/loss.
5b. Capital page — lifetime view
Open Capital in the sidebar. At the top you see lifetime (all-time) totals:
- Total investment in, stock purchases, owner draws
- Net capital balance = Investment In − Owner Draw
- Progress bar — violet = investment, rose = draws
- Chart — capital flows per month
- Lifetime table — each month’s investment, stock, draw, and running balance
Scroll down for entries this month (add/edit/delete).
5c. Owner Report — for shareholders
Open Owner Report (/owner) to present to investors:
| Section | What it shows |
|---|---|
| Lifetime cards | Total revenue, expenses, net profit, investment |
| Green / red bars | Cumulative net profit and owner surplus (profit minus draws) |
| Return indicator | % of investment earned back via operating profit (informational only) |
| Chart | Green/red monthly net profit bars + cumulative line |
| Lifetime table | Every month: revenue, expenses, net profit, cumulative, bonus pool, investment, draws |
Green = profitable month or positive cumulative. Red = loss month.
This does not block employee bonus — it is for owner/shareholder visibility.
On Dashboard or Master Ledger, click Sync from Store for the selected month.
| Synced row | Type | Source data |
|---|---|---|
| Store sales | INCOME | Non-cancelled order totals (Dhaka month) |
| Product cost | COGS | Cost price × qty on sold order lines |
- Idempotent — safe to run again; updates same two rows.
- STORE rows cannot be edited — re-sync to refresh.
- Requires
STORE_APP_URLandSTORE_INTERNAL_API_KEYconfigured.
7. P&L and bonus calculations
Monthly P&L
Gross Revenue = sum INCOME
COGS = sum COGS (sold product cost only)
OpEx + Salary = operating expenses
Gross Profit = Revenue − COGS
Net Profit = Gross Profit − (OpEx + Salary)
Capital types are excluded from all of the above.
Employee bonus (25%, equal split)
Net Profit − Previous losses = Eligible profit
Eligible × 25% = Bonus pool
Bonus pool ÷ active employees = Per person
Loss carryforward: earlier loss months must be covered before bonus pays out.
Investment recovery does NOT block bonus — capital and operating profit are separate books.
8. Team Report (for employees)
Open Team Report in the sidebar. Share this screen in meetings so employees see:
- Revenue, expenses, net profit for the month
- 6-month revenue vs expenses chart
- Full bonus calculation breakdown
- Equal share per active employee
This page does not show investor names, individual salaries, or capital movements.
9. Monthly workflow
- Select month in header
- Sync from Store (Dashboard or Master Ledger)
- Master Ledger — add OpEx, Salary, manual Income/COGS if needed
- Capital — record new investment, stock purchases, owner draws
- Dashboard — review P&L and bonus pool
- Payroll — confirm employees and bonus math
- Team Report — share with team
First-time setup: work oldest month → newest so loss carryforward is correct.
10. Production setup (no seed)
pnpm db:push— schema only, no seed in production- Log in as Admin
- Add employees on Payroll
- Sync + enter data month by month, oldest first
11. FAQ
Q: Where do I put ৳200k from an investor? A: Capital → Investment In.
Q: Where do I put ৳50k buying stock? A: Capital → Stock Purchase. When products sell, COGS goes on Master Ledger (or sync).
Q: Does decoration go on Capital? A: No — OpEx on Master Ledger. It reduces net profit.
Q: Can employees see investor amounts? A: Use Team Report for P&L/bonus only. Capital page is for admins.
Q: Bonus is ৳0 but we had profit? A: Check Previous losses on Payroll — earlier loss months absorb profit first.
Q: Sync failed? A: Confirm store is running and API keys match on both apps.
12. Quick reference
OPERATING (Master Ledger):
INCOME, COGS, OPEX, SALARY → affect net profit & bonus
CAPITAL (Capital page):
INVESTMENT_IN, STOCK_PURCHASE, OWNER_DRAW → cash tracking only
COGS = cost of products SOLD (not purchased)
Stock = STOCK_PURCHASE on Capital until sold
Bonus = 25% of eligible profit ÷ active employees
Capital = rolling; no recovery gate on bonus
Document version: 2.0 — Capital page, Stock Purchase, Team Report, Store sync restored